Policies

The following policies are set forth for rental of meeting space at The Wyndhurst Meeting Place and Group agrees to abide by these policies.

Rental Procedure:

  • All room rental fees must be submitted with signed Meeting Room Request Form and Meeting Room Rental Agreement and Contract to reserve the meeting space.

Cancellations:

  • No penalty if written notice is provided two weeks prior to meeting date. Cancellation less than two weeks will be accessed a 25% administrative fee. No refunds if cancellation is less than one week from scheduled function.
  • A full refund, less applicable cancellation fees, will be mailed to Group upon cancellation.

Marketing:

  • Please give name and phone number of Group contact (not the The Wyndhurst Meeting Place) in marketing pieces.

Room Set-up:

  • Fees include standard in-house flat screen TV and standard set-up (up to 8 tables/40 chairs to accommodate 40 attendees). Any change from standard set-up is an additional $100.00 charge.

Standard in-House Flat Screen TV:

  • Flat Screen TV is available at no additional cost with the room rental.
  • Group is responsible for the repair of any damage incurred to The Wyndhurst Meeting Place AV equipment while in the Group’s use.
  • Group may bring their own AV equipment or order from an outside vendor. The Wyndhurst Meeting Place offers no guarantee on compatibility of outside equipment.
  • If additional AV equipment is required, Group is responsible for arranging rental of equipment, set-up and dismantling. Group must provide name of company that will be delivering additional AV equipment.

Clean-up:

  • Group is responsible for the cleanliness of meeting facility upon conclusion of event; a clean-up fee of up to $100.00 will be assessed if meeting space is not returned to its original state.
  • Chairs and tables must be straightened and returned to original position.
  • No used materials or trash to be left in meeting rooms.
  • All used paper, plastic ware; bottles and cans must be place in trash receptacles.
  • Left over food must be placed in trash receptacles and taken away.
  • Group will provide trash bags.

Food:

  • Group may order from an approved caterer list or may bring in food.

Miscellaneous:

  • No smoking in or around rental facility.
  • No Candles
  • No Alcohol